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Accounts Payable Specialist in San Francisco, CA at Goodwill San Francisco, San Mateo, Marin

Date Posted: 2/9/2018

Job Snapshot

Job Description

The Accounts Payable Specialist t is responsible for efficient and timely maintenance and processing of accounts payable transactions. This includes processing invoice disbursements, reconciling accounts, responding to vendor inquiries and maintaining related files in compliance with the organization policies and procedures and Generally Accepted Accounting Principles.


  • Accounts reconciliation
  • Aging
  • Accruals
  • Approvals
  • Cost center accounting
  • Prepare weekly check runs and mailing of checks in a timely manner.
  • File Maintenance
  • Prepares accounts payable: review, verify and process purchase orders, invoices and expense reports for proper account coding and accuracy, and obtain the necessary approval signatures for all payments and checks
  • Create allocation tables to determine the allocation of shared expenses among the various departments involved
  • Process checks on an appropriate schedule based on due dates and cash flow patterns/availability
  • Maintain AP aging schedule and clear outstanding aging balances.
  • Ensure accurate month end close by perform proper cut-off procedures, reconcile accruals for unprocessed outstanding expenses, and reconcile prepaid. Reconcile accounts payable trial balance with the general ledger monthly
  • Organize, process and maintain vendor invoices and accounts payable files.
  • Communicate with external vendors to resolve discrepancies and coordinate payment as necessary.
  • Reconcile vendor statements and follow up on outstanding balances.
  • Maintain the master vendor file, permanent vendor files.
  • Prepares the IRS Form 1099 Reports.
  • Performs other essential duties as assigned.
  • Organize and maintain files containing all necessary contract documents, vendor agreements and invoices, lease agreements and invoices

Job Requirements

  • BS/BA in Accounting or related field
  • Excellent oral and written communication skills
  • Must have strong math and analytical skills; excellent problem-solving, decision-making, critical-thinking skills.
  • Must be proactive; able to identify problems and initiative corrective actions.
  • Strong interpersonal skills
  • Ability to work in team environment as well as to work independently.
  • Strong attention-to-detail
  • Ability to work under pressure and to meet deadlines
  • Highly organized and dependable.
  • Proficiency with Excel
  • Experience with retail business accounting preferred

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.